a) Job Specifications

Duties and responsibilities: -

1. CodeLine TypeDescription11270ObjectiveDuties and R

b) Persons Specification

For appointment to this grade, a candidate must have: -

1. Duties and Responsibilities:
2. Processing of purchase requisition;
3. carrying out procurement of Air tickets and follow-up on the same;
4. preparing Local Purchase Orders / Local Service orders for timely authorization and dispatch to suppliers;
5. Assisting users in preparing specifications;
6. Inviting quotations;
7. Participating in tender opening and evaluation;
8. Carrying out market surveys and research;
9. Participating in quotation opening and evaluation;
10. Processing of purchase orders;
11. Participating in inspection and acceptance of goods and services;
12. Receiving of stores and taking them on charge;
13. Recommending stores requisitions for issuing;
14. Monitoring the movement of stores;
15. Checking and verifying issue notes and invoices;
16. Receiving and processing suppliers' invoices for payment;
17. Preparing of periodic stores returns;
18. Establishing appropriate reorder level;
19. Preparing requisitions for stocks replenishment;
20. Participating in stock taking and reconciliation of records;
21. Guiding user departments in identifying stores and equipment for disposal;
22. carrying out the direct Purchases of low value items;
23. filing and maintaining procurement documents;
24. Compiling and availing supporting documentations for payments.
25. Person Specification
26. For appointment to this grade a candidate must have:
27. Bachelor's degree in Business Administration/Procurement/ Social Sciences / Purchasing /
28. Commerce / Economics or related discipline;
29. Certificate in Computer proficiency;
30. Good communication skills.
32. Compliance with chapter six of the constitution.

c) Skills

1. Analytical skills;
2. Computer literacy and proficiency;
3. Strategic and innovative thinking;
4. Interpersonal skills;
5. Leadership skills;
6. Negotiation skills;
7. Report writing skills;
8. Problem solving skills;
9. Communication skills.

d) Competencies

1. Ability to multi-task and prioritize work;
2. Ability to work independently;
3. Can work well under pressure and prioritize work;
4. Demonstrated results in work performance;
5. Ability to work in a team.

Position Supervising

1. Director, Planning and Strategy